GETTING YOUR
NON-PROFIT ORGANIZATION ONLINE
with Scarborough Crossroads
GUIDELINES
FOR ORGANIZATIONS / GROUPS
WHAT SCARBOROUGH CROSSROADS OFFERS COMMUNITY
ORGANIZATIONS
SCARBOROUGH
CROSSROADS ACCEPTABLE USE POLICIES
DEFINITION AND ADDRESS
STATEMENT OF RESPONSIBILITY
AND WARRANTY
SCARBOROUGH CROSSROADS MEMBERSHIP, SPONSORSHIP,
AND FEES
OFFICERS AND GOVERNING BOARD
FEES
USER SERVICES
INTERNET ACCESS
ACCESSIBILITY
OF THE CROSSROADS WEB SERVER TO NON- MEMBERS
COPYRIGHT OF INFORMATION AND SERVICES
COMMERCIAL USE POLICIES
DISCUSSION BOARD
DISCLAIMER
INAPPROPRIATE OR ILLEGAL
USE
If you are a member of
a Community Organization, and your organization would
like a "Web presence," we can help. We have the means
to provide you with the place to post the information
that you want the Scarborough community to see online.
Check it out.
Organization should
:
- be Not for Profit; (501 C3 certificate
not required.)
- be civic and civil in nature (in
the public interest, pertaining to the general public);
and,
- serve the people of Scarborough,
ME; and,
- abide by the Scarborough Crossroads
Acceptable Use Policies.
Access Requirements:
- A computer (or access to a computer
through the Scarborough Public Library, for example)
with full Internet access -- either Mac or PC platform;
- E-mail account;
- FTP (File Transfer Protocol)software
to upload files to the server;
- WWW (World Wide Web) browser, such
as Netscape or Internet Explorer, to view files
created; and,
- ability to create a HTML document
and FTP it to the Crossroads server.
Scarborough Crossroads
Offers Community Organizations:
- visibility to the entire community
(and the rest of the world) via the WWW;
- total control over your content
and the ability to update your information remotely
and instantaneously;
- storage space on our WWW server
- FTP access to your own secure directory
and password;
- Access to web server statistics
for the Crossroads site;
- Access to CGI (Common Gateway Interface)
for running scripts or programs;
- Regular backups of all server data;
- Training on creating HTML documents
and how to FTP your files to the WWW server -- various
training offered by partnering with an experienced
Crossroads member;
- distribution of several shareware
HTML editors
Other options for HTML
creation:
- Have someone capable of writing
HTML volunteer to create your pages for you.
- Contract (pay) a company or individual
to create and maintain your pages for you. This
information could still reside on the Crossroads
server. The latter might include fancier layout
not available with your organization's expertise.
SCARBOROUGH
CROSSROADS ACCEPTABLE USE POLICIES:
This document covers
policies pertaining to Scarborough Crossroads use.
Contents:
Definition and address
Statement of responsibility and warranty
Membership, sponsorship, and fees
Membership benefits
Assignment and maintenance of Crossroads usernames
Internet access
Accessibility of the Crossroads computer server to non-members
Copyright of information and services
Bulletin Board use
Commercial use
Inappropriate and illegal use
DEFINITION
AND ADDRESS:
Scarborough Crossroads is a public-access community
web server. The hardware is owned by and located at
the Scarborough Public Library. The web site managed
by Scarborough Crossroads members through a Board of
Directors. The Library also provides one PC with software
and Internet access for members to use. Scarborough
Crossroads is made up of its members, data, and organizational
affiliates. Scarborough Crossroads is maintained and
run by Scarborough Crossroads volunteers and is a community
service of its member organizations.
STATEMENT
OF RESPONSIBILITY AND WARRANTY:
Scarborough Crossroads and the Scarborough Crossroads
members make every effort to ensure that the materials
accessed through the Scarborough Crossroads web server
are timely, relevant, and of a high quality. The Scarborough
Crossroads web server is connected to the Internet and
accessible via the Internet and dial-up telephone lines
24 hours per day, 365 days per year, except as announced
online.
However, there is NO WARRANTY
GIVEN OR IMPLIED for any quality of service, continuation
of service, or accuracy and quality of any information
found on Scarborough Crossroads or through Scarborough
Crossroads. Neither Scarborough Crossroads nor any of
its members offers any guarantee as to quality, timeliness,
or accessibility of the Scarborough Crossroads web server
or any of the information found there.
Scarborough Crossroads
and its organizational and individual members are in
no way responsible for any losses or damage caused by
the system or any lack thereof. Scarborough Crossroads
users release and hold harmless Scarborough Crossroads
and all members for any damages or perceived damages
that may result from the use of the Scarborough Crossroads
web server or any information found there.
SCARBOROUGH
CROSSROADS MEMBERSHIP, SPONSORSHIP, AND FEES:
General membership:
The Scarborough Crossroads membership includes all
individual and organizational members.
Organization members:
Organizational members represent organizations that
are Scarborough Crossroads Information Providers which
have acquired registered usernames for the Scarborough
Crossroads web server. Each organization's interests
shall be represented by no more than one official representative.
Sponsoring Memberships:
Sponsoring members of Scarborough Crossroads
may be an individual, organization, or informal group
that have not acquired space on the Crossroads server,
but have joined to further the community information
mission of Scarborough Crossroads.
OFFICERS
AND GOVERNING BOARD:
Elected at the first meeting in January shall be
the members of the governing board as presented by the
nominating committee.
Terms of officers, elected
at the first meeeting following the annual meeting in
January shall be one year, except for the Treasurer,
who shall serve a two year term.
Duties of Officers
- The President shall
conduct the monthly meetings.
- The Vice-President
shall conduct the meetings in the absence of the
President.
- The Secretary shall
keep the minutes of meetings and cause them to be
posted on the Crossroads web site within 5 days
of the meeting. The Secretary shall also prepare
the agenda for monthly meetings and post it on the
Crossroads site in advance of the meeting. The Secretary
shall receive all e-mail requests for information.
- The Corresponding
Secretary shall receive and file all documents pertaining
to the Corporation, including annual report to the
Secretary of State, domain name registrations, etc.
- The Treasurer shall
prepare annual membership billings; forward all
membership payments to the Scarborough Public Library
which shall act as the fiscal agent for Scarborough
Crossroads.
FISCAL
AGENT:
Scarborough Public Library
D/B/A Scarborough Crossroads
48 Gorham Road
Scarborough, ME 04074
The Library shall maintain
the Crossroads savings account at:
People's Heritage Bank
One Portland Square
PO Box 9540
Portland, ME 04112-9540
or any other financial institution so designated by
the Crossroads Board of Directors.
FEES:
Member organizations are assessed a $20 annual fee
and a one $10 setup fee ($30). Upon acceptance into
membership of Scarborough Crossroads fees may be sent
to: Scarborough Crossroads, Peter Hansen , Treasurer,
130 Burnham Road, Scarborough, ME 04074
Membership fees are due
and payable on January 1 or July 1 as determined by
the date of application for membership (which ever date
falls closest to your site activation). Fees will not
be pro-rated.
Sponsoring Members
shall pay an annual membership fee of $20. Since
personal web pages are not available to sponsoring members,
the one-time setup fee will be waived.
Individual Members
shall pay a membership fee of $5 annually. Since personal web pages are not available to individual
members, the one-time setup fee will be waived
USER
SERVICES:
Assignment and Maintenance of Scarborough Crossroads
Usernames:
A "username" consists of an alphanumeric string used
to identify organizational members. Generally, usernames
may not be changed after assigned, although requests
for username changes may be submitted to the Scarborough
Crossroads system administrator.
Memberships may not be
shared. Member's usernames may not be shared. Each username
has a password which is used to ensure the username
may not be misused by another party. Remember your password!
Passwords should be chosen which are hard to guess (e.g.,
not an English or foreign word. Used mixed case and
include both numbers and letters).
Organizational members
are responsible for all activity which is created by
their usernames. This means that members must take care
that their password is not discovered by unauthorized
persons, and must not allow anyone else access to their
username.
Space limits:
The Scarborough Crossroads web server has a limited
amount of space to store data, however, at this time
there is no need to ration web site storage space. Should
the need arise, the Directors will set size limits and
fees
that reflect usual and customary fees.
New Members:
An online procedure is available to apply for membership
and receive a new username. After the online portion
is completed, the new member must send in the required
paper documentation to activate his or her membership.
These procedures are described more fully in the online
registration process.
INTERNET
ACCESS:
A number of resources may be accessed through the
Scarborough Crossroads web server via the Internet.
[The Internet is a collection of computer networks which
connects web servers around the world. Internet resources
include electronic mail, databases, information services,
mailing lists, and newsgroups.] Links to other online
resources are provided at the discretion of the Crossroads
board of directors and the webmaster.
FTP:
General access to the web server through to the Crossroads
file server with "FTP" is currently available for members
of Scarborough Crossroads. FTP access is to be used
strictly for updating of member pages.
ACCESSIBILITY
OF THE CROSSROADS WEB SERVER TO NON-MEMBERS:
Many of the information areas on the Scarborough
Crossroads web server are available to users of other
web servers via the Internet. Access is primarily through
the WWW. In some cases, access will be "read-only" (e.g.,
non-members will be able to read the information, but
will not be able to contribute to any online discussions
that occur.
Non-members who access
any Scarborough Crossroads information or service are
bound by any copyright limitations associated with that
information and are further bound by the Scarborough
Crossroads Policy. Any infraction may result in that
non-member user (if identified) or his or her entire
location or Internet node being denied access to further
Scarborough Crossroads information or services.
COPYRIGHT
OF INFORMATION AND SERVICES:
Unless noted otherwise, ALL MATERIALS FOUND ON THE
SCARBOROUGH CROSSROADS WEB SERVER ARE COPYRIGHTED BY
THEIR AUTHORS. All persons who access information or
services on the Scarborough Crossroads web server must
follow appropriate national and international guidelines
to insure that copyright laws are followed. They are
further obligated to follow proper ethical use for copying,
quoting, or otherwise using information or services.
In general, this means
that:
Any document appearing on the Crossroads site is
owned solely by the creator, even if no explicit statement
of copyright is given.
No one may copy, distribute,
or sell any of the materials found on the Scarborough
Crossroads computer system without permission of the
author. In some cases (e.g., to sell or mass- reproduce
data), permission of Scarborough Crossroads may also
be required.
Quotes of materials must
be attributed to the author.
Personal use of copyrighted
materials is permitted, e.g., to store or print a single
copy for later reference.
COMMERCIAL
USE POLICIES:
Most community information networks adopt a policy
with regard to the use of the network for commercial
use. The extent to which commercial use is permitted
on Scarborough Crossroads is dependent on organizational
members and their policies/restrictions; Internet Service
Providers and their policies/ restrictions; and the
policies drafted by Crossroads members to support its
purpose and vision.
Some forms of commercial
use of the Scarborough Crossroads web server are encouraged.
These include:
- Information providers
maintaining information areas, newsgroups, mailing
lists, etc.
- Participation in
"yellow pages" or other Scarborough Crossroads consumer
awareness projects.
The Scarborough Crossroads
policy prohibits commercial activity that involves:
- selling connections
or advertising commercial products using a provided/managed
server,
- selling commercial
products or services directly through using Scarborough
Crossroads provided/managed server,
- or providing electronic
mail accounts for the furtherance of commercial
activities as noted above.
The commercial use policy
means that neither organizations, businesses nor individuals
may use the community server to conduct E-Commerce online.
This does not preclude a member linking to their own
E-Commerce site on another secure server.Members, may
however, provide sales information or listings of its
fund raising ventures if sales support the organization's
stated mission. Scarborough Crossroads is not prohibited
from recognizing sponsorship activities, creating a
community businesss listing, or providing links for
to sites that do allow or promote commercial activities.
Other commercial use which
is PROHIBITED on Scarborough Crossroads includes:
- Mass or individual
electronic mailings to Scarborough Crossroads members
announcing product availability or services if these
data were not solicited.
- Accepting any sales
orders which would require a secure commercial server
such as credit card or COD orders for goods or services.
- Any activity which
violates the policies of computer networks which
the activity employs.
Many computer networks
connected to the Internet prohibit commercial transactions,
advertising, some types of product support, and other
types of correspondence. Organizational members should
check with the Scarborough Crossroads system administrator
if any questions about acceptable use are identified.
In all cases, responsibility for following these guidelines
for commercial use falls on the individual and/or organizational
member to which the username being used is assigned.
DISCLAIMER:
Scarborough Crossroads does not vouch for the accuracy,
completeness, or usefulness of any message posted on
the Discussion Board, and is not responsible for the
contents of any message.
INAPPROPRIATE
OR ILLEGAL USE:
Any usage which is illegal OR not in accordance
with proper use as described in the Scarborough Crossroads
Policy Document or Acceptable Use Policy may result
in immediate termination of an individual's or organization's
membership in Scarborough Crossroads and deactivation
of the associated username.
In the event where such
activity is detected or suspected, the Scarborough Crossoads
system administrator or his/her agent will make reasonable
attempts to contact the member prior to acting.
An appeal process is available
and is described in the Scarborough Crossroads Governance
Document. In most cases, the member will be eligible
to re-apply for membership after one year from the date
of membership termination.
Any membership fees or
donations will not be refunded or returned in the event
of membership termination.
14-October-98
Revised:
17-May-99
18-March-03
12-June-03
